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PRICING: Google Workspace and Microsoft 365 subscriptions compared
Let’s start with pricing and features. Every CFO works with “Follow the money” axium while the IT Department looks at the features and (a) how they fit within the organizational framework; (b) how it can be supported by the organization; and, (c) how they provide cybersecurity.
Here are the difference
Let's start with Google.
G-Suite offers three straightforward plans at the following prices:
- Basic. At $6 per user per month, this is the lowest level plan. It includes the basic professional office suite with 30GB of storage per user.
- Business. At $12 per user per month, this is G-Suite’s best value. It includes an enhanced office suite with unlimited storage and archiving, which is helpful for larger business with more data.
- Enterprise. At $25 per user per month, this is G-Suite’s most expensive plan. It includes a premium office suite with more advanced controls and capabilities.
Now with Microsoft.
Office 365 offers business plans at two different levels: small business/SME and enterprise. With more plan options, businesses have the flexibility to choose a plan that is specifically tailored to their exact needs. Keep in mind that Office 365 also offers numerous other plans for households, individual users, education, government, non-profits, and more.
Office 365 for Business has the following plans and price points at the small business/SME level:
- Office 365 Business Essentials. At $5 per month per user, this is Office 365’s most basic business plan. It is best for businesses that need access to business email and other services on PC, Mac, or mobile, but desktop versions of Office apps are not included in this plan.
- Office 365 Business. At $8.25 per user per month, this is Office 365’s middle-ground plan. It is best for businesses that need Office apps plus cloud file storage and sharing on PC, Mac, or mobile. It includes desktop versions of Office apps, but not business email.
- Office 365 Business Premium. At $12.50 per user per month, this is Office 365’s most robust plan. It is best for businesses that need business email, Office apps, and other business services on PC, Mac, or mobile. With desktop, web, and mobile versions of Office apps, plus the most advanced security features and administrative controls, this is likely the best solution for larger businesses that are looking for an all-inclusive plan and have a lot of sensitive data to protect.
Office 365 for Business has the following plans and price points at the enterprise level:
- Office 365 E1. At $8 per user per month, this is Office 365’s most basic enterprise plan. It includes business services such as email, file storage and sharing, Office Online, meetings and IM, and more, but office applications are not included.
- Office 365 ProPlus. At $12 per user per month, this plan includes office applications plus cloud file-storage and sharing, but not business email.
- Office 365 E3. At $20 per user per month, this plan includes all the features of ProPlus and Office 365 E1—plus additional security and compliance tools, such as legal hold and data loss prevention.
- Office 365 E5. At $35 per user per month, this is the most robust Office 365 enterprise plan. It includes all the features of Office 365 E3, plus advanced security, analytics, and voice capabilities.
Both G-Suite and Office 365 offer collaboration tools designed to help team members communicate remotely and in real-time.
G-Suite’s collaboration suite is called Google Hangouts, which includes an IM chat platform that can be accessed directly from your email, or from a desktop or mobile app. Hangouts also includes audio and video conferencing capabilities that are fully integrated with G-Suite. This way, you can join Hangout meetings directly from a Calendar event or email, whether you’re on a computer, phone, or in a conference room.
With G-Suite’s Enterprise edition, every meeting automatically includes dial-in details that can be accessed from your calendar even if you’re offline or don’t have data. This makes it possible for employees that are remote or traveling to still be a contributing part of meetings and brainstorms when they’re working from a location without reliable internet access.
Office 365’s hub for collaboration and teamwork is called Microsoft Teams. Teams brings all aspects of your business into once shared workspace that can be easily accessed no matter your device or location.
Teams allows users to chat individually or as a group, meet through reliable audio or video conferences, share, work on, and edit files simultaneously, and work within integrated business apps together. These capabilities mean enhanced collaboration and workflows, especially amongst virtual teams. Teams can also be integrated into your Outlook email, accessed from your desktop, or utilized on-the-go through the Teams mobile app.
With some Office 365 plans, you can get advanced security controls through Microsoft Teams that include data loss prevention, information barriers, retention policies, eDiscovery, legal hold, and more. You can also meet obligations to 42 national, regional, and industry-specific regulations with help from the compliance capabilities, and access administrative controls that make it possible to manage who can access which files and messages.
With Teams, you’ll also be able to host audio, video, and web conferences with anyone inside or outside your organization, whether it’s a team of 5 or 500. Features like scheduling assistance, note taking, desktop sharing, uploading files, and chat messaging will even further enhance your virtual meetings. You can also take advantage of live event capabilities to host webinars or meetings with up to 10,000 attendees in real-time.
Deciding on whether your business would be better off with Google Docs or Microsoft Word is fairly straightforward. Which is more important to your users: easy-to-use collaboration or the greatest range of document creation and editing features? For collaboration, Microsoft Word is better. For as fully featured a word processor as you’ll find anywhere, you’ll want Word.
By saying Word has superior features, I don’t mean a bunch of tools that your business may never use. I mean great capabilities that make your workflow easier and more productive.
For example, if you’re creating a report, brochure, resume, or almost any other kind of document, Word offers an excellent set of pre-built templates so you can get writing fast, knowing that your document will have a solid, useful design. Word has 300 different business templates alone, while Google Docs only has 55 total templates of all kinds, including personal, business, and educational ones. (Microsoft claims Word has thousands of templates, but we couldn’t count them all.) Word also offers more chart types and styles for embedding into documents.
Do your users mostly work alone on spreadsheets, or do they frequently collaborate with others? The answer to that will determine whether Excel or Google Sheets is better for your business.
For those who primarily work by themselves, Excel is the clear winner. As with Word, its wide selection of templates offers an embarrassment of riches. For example, there are more than 80 templates just for different types of budgets. Whether it’s a business budget or a special-purpose budget, such as for a marketing event, you’ll likely find one that fits your needs and that can be easily edited. By contrast, Google Sheets has only three different budget templates.
Excel also offers far more chart types than Google Sheets — 19 in all — including popular ones such as column, line, pie, bar, and area; more complex ones such as radar, surface, and histogram; and some that are known mainly to data professionals, like box & whisker. And many chart types have multiple subtypes — for example, among the bar charts you'll find clustered bar, stacked bar, and so on, and each of those has two variations. Google Sheets has only seven main types of charts and a handful of individual charts that can’t be categorized. It’s also simpler to create charts with Excel than it is in Google Sheets.
As with word processing and spreadsheet apps, whether Google Slides or PowerPoint is best for your business comes down to a single point: Do you prize collaboration or powerful features in a presentation program? If collaboration is king in your company, Microsoft Powerpoint is better, as well as for every other reason, PowerPoint is.
For example, PowerPoint’s QuickStarter feature makes quick work of starting a presentation. Choose the topic of your presentation, and QuickStarter walks you through creating an outline, starter slides, templates, and themes. Although Google Slides does offer an Explore tool that suggests layouts as well as images and other content related to your slideshow topic, it is in no way equivalent to QuickStarter.
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G-Suite vs Microsoft 365 Part 2 PRICING: Google Workspace and Microsoft 365 subscriptions compared Let’s start with pricing and features. Every CFO works with “Follow the money” axium while the IT Department looks at the features and (a) how they fit within the organizational framework; (b) how it can be